Orchestration,
not organization
Project management tools show you what needs to happen. Orcheros makes it happen—coordinating people, systems, and automation so nothing falls through.
The Orchestration Layer
Orcheros sits between your people and your tools—orchestrating work across everything so you don't have to.
Sales, PMs, Techs, Office Staff
Leads, Jobs, Service Calls
Waiting for updates
Right person, right time
Customers always informed
CRM, calendar, billing
"You don't need to know how to code. You just tell Orcheros how work should flow, and it makes it happen—with your people and your systems working in harmony."
How orchestration actually works
Three concepts that transform chaotic work into systematic excellence.
Name it to tame it
Instead of treating every job as unique chaos, Orcheros recognizes Work Types—categories of work that follow similar patterns. A residential solar install. A commercial service call. An emergency repair.
Each Work Type has its own flow, its own steps, its own definition of "done." Once you name it, you can orchestrate it.
- Clear trigger: what starts this work?
- Clear owner: who's responsible?
- Clear done: when is it actually finished?
Design stage: 3 tasks remaining
Roof measurements, shade analysis, system design
Every state. Every transition. Clear.
A workflow is the path work follows from start to finish. Not a vague process doc—a concrete state machine where every job knows exactly where it is and what happens next.
Each state has an owner, entry criteria, exit criteria, and automated actions. Move to the next state? Orcheros knows what needs to happen and who does it.
"Same input, same output. Every single time. Variability is the enemy."
The system does the remembering
This is where the magic happens. Orchestration means Orcheros actively coordinates work between your people, your tools, and time itself.
Time-based triggers
Reminders, escalations, and deadlines fire automatically
Handoff coordination
Work moves between people with full context
Customer updates
Automatic notifications at every milestone
Permit approved → Install scheduled for Friday → Customer notified via SMS
Design review due in 2 hours → Task assigned to Mike → Slack notification sent
Site survey complete → Design package created → Engineering notified
Not another project tracker
Here's how Orcheros compares to the tools you might already be using.
vs Project Management
Asana, Monday, Trello
We say: Orcheros doesn't just organize—it orchestrates. Organization shows you what needs to happen. Orchestration makes it happen.
vs Field Service
Jobber, ServiceTitan, Housecall Pro
We say: Great at dispatching and invoicing. Orcheros sits between your people and systems, making sure everything flows—so nothing falls through the cracks between field and office.
vs Workflow Automation
Zapier, Make, n8n
We say: Automation tools connect apps. Orcheros orchestrates work—you just tell it how work should flow, and it makes it happen with your people and systems in harmony.
Simple enough for anyone.
Powerful enough for everything.
If you can use Facebook, you can use Orcheros. No training manuals. No complex setup. It just works.
Good morning, Sarah
Here's what needs your attention today
My Tasks
7
Active Projects
12
Due Today
3
Completed
24
Complete design review - Johnson Residence
Due in 2 hours • Solar Install
Schedule inspection - Martinez Project
Due today • Solar Install
Call back Mrs. Chen - Service inquiry
Due today • Service Call
From chaos to orchestration
in four steps
We'll help you see your work, design your flows, and orchestrate everything—without disrupting your business.
Discovery Call
We learn how your business runs today—the good, the painful, the chaos.
Map Your Flows
Together, we map your key work types and design how they should flow.
Configure & Connect
We set up Orcheros with your workflows and connect your existing tools.
Go Live
Your team starts using Orcheros. Nothing falls through the cracks anymore.
Ready to see orchestration in action?
Book a 30-minute demo and we'll show you exactly how Orcheros can transform your business from heroics to systematic excellence.